Absence Types

Absence types define which types of absences can be used in time management (e.g. vacation, illness, special leave). They are centrally managed in the account and are subsequently available for selection in absences.

Finding and Managing Absence Types

You can find the management under Account Settings → Time Management → Absence Types. The list shows all existing types as well as their status (active/inactive).

For management, you need appropriate account-level permissions.

Note

Users without the necessary permissions can only see the types in forms (e.g. when applying for an absence), but cannot administer them.

Creating & Editing

Currently, the following information can be maintained for each absence type:

• Name of the type (e.g. “Vacation”)
• Status: active or inactive

Tip

You can create as many types as you like. Choose descriptive names so that teams can quickly find the appropriate types.

Activating & Deactivating

• Active: The type is selectable in forms and can be assigned to new absences.
• Inactive: The type cannot be used for new absences. Existing absences retain their previous type.

Note

Deactivating is useful when a type should no longer be used, but still appears in the history.

Deleting

An absence type can only be deleted if it is not used in any absence.

• Is the type already referenced in at least one absence, deletion is not possible.
• In this case, use Deactivating to prevent further use.

Usage in Absences

Once types are created (and active), they are available to all employees when recording absences.

Limitations

We currently have a few known limitations. These are already in planning and will be gradually expanded:

• No calculation logics (contingents, crediting, holidays): not yet available.
• Visibility: All types are available to all employees. It will later be possible to restrict this on a per-employee basis.